Tool & Inventory Management
ToolHound
Powerful Tool and Inventory Management System that enables construction, maintenance and repair organisations to gain complete control of their tools and inventory.
Also looking for asset management? Asset Stack is Datanet's own solution — also available under Tool Tracking and Asset Management
Overview
Gain Control of Your Tools & Inventory
ToolHound allows organisations to recognise significant cost savings and benefit from operating efficiencies as a result of effective, easy-to-use monitoring, tracking and locating of valuable assets.
Developed for single-location and multi-location companies, ToolHound is a robust, scalable application that manages the movement, usage, and location of your inventory.
Utilising barcode and radio frequency identification (RFID) technology, ToolHound provides a quick and effective checkout and return system for equipment, tools and supplies — complete with inventory management and automated maintenance scheduling.
ToolHound uses the flexibility of the Internet or your corporate Intranet to allow asset visibility across all your locations. Since it is browser-based, less IT support is required.
Measuring Your ROI
The total ROI of a Tool Management System can be measured by assessing:
- Replacement cost of lost tools and assets
- Loss of productivity when tools and machinery cannot be located
- Cost of poorly calibrated tools — damage to machinery and additional downtime from increased maintenance requirements
- Lost staff time spent finding and locating tools
Why ToolHound
Four Ways ToolHound Improves Your Bottom Line
ToolHound improves your bottom line by accurately and efficiently managing your mobile assets across four key areas.
Increase Cost Savings
- Lower insurance premiums as a result of reduced stolen equipment claims
- Automated monitoring of inventory levels reduces stock-outs and the costs incurred in maintenance overruns
- Unnecessary repurchasing of inventory is decreased by eliminating hoarding of expensive tools and equipment
Improve Operating Efficiencies
- Mobile data collectors reduce data entry errors, improve issue/return transaction time, and decrease time spent counting inventory
- Monitor and schedule maintenance and calibration requirements to ensure equipment is in good condition and not replaced prematurely
- Tool, equipment, and supply charges for each job are easily tracked
- Tool kitting provides a quick method of issuing/returning assets as a set using one barcode or RFID tag
Gain Overall Peace of Mind
- Safer working practices and reduced company liability by tracking employee certification of specialised tools
- Employee accountability increases as assignment of equipment is monitored
- Detailed inventory reports are easily created for law enforcement to expedite identification of recovered items
Achieve Maximum Revenue Potential
- History reports account for excess and obsolete items, allowing you to liquidate underutilised inventory
- Inventory tracking reduces high operating costs and capital investment, and ensures maximum utilisation of assets
Built for the Field
ToolHound uses modern barcode and RFID technology with a browser-based interface — minimal IT overhead, maximum visibility.
Wireless and batch data collectors with barcode and RFID support. Transmits and receives data through wireless communication for fast, accurate transactions.
Uses the Internet or your corporate Intranet for visibility across all locations. No thick client installation means less IT support and easier rollout.
Developed for single-location and multi-location companies. Tracks serialised, non-serialised, and consumable inventories across multiple storage locations simultaneously.
System Features
Everything You Need in One System
ToolHound covers the complete lifecycle — from issue and return through to purchase orders and maintenance history.
Quick, Easy-to-Use Issue & Return System
Utilises barcode and RFID wireless or batch data collectors to provide a fast, accurate checkout and return workflow across your entire organisation.
- Utilises barcode and RFID wireless or batch data collectors
- Transmits and receives data through wireless communication
- Provides quick look-up of inventory items and transaction history
- Uses tool kitting to track a group of assets using one ID number
- Tracks employee certification of specialised tools
- Records employee, location, date, time, issuer, and work order per transaction
Issue & Return Highlights
- Barcode & RFID wireless or batch data entry
- Quick inventory item & history look-up
- Tool kitting — one scan for a group of assets
- Certification tracking for specialised tools
- Full transaction record per employee & location
Complete Inventory Management
A comprehensive view of every item across every location, with granular access control to keep operations running smoothly.
- Tracks serialised, non-serialised, and consumable inventories at multiple locations
- Transfers inventory easily between storage locations
- Tracks asset utilisation and performance
- Manages system access by user groups with individual passwords
Inventory Capabilities
- Serialised, non-serialised & consumable inventory
- Multi-location inventory transfers
- Asset utilisation & performance tracking
- Role-based user access with individual passwords
Automated Monitoring of Inventory Levels
ToolHound watches your stock levels automatically — warning you before you run out and generating purchase orders without manual intervention.
- Warns the operator when inventory level for a scanned item is low
- Generates purchase orders when inventory drops below minimum level
- Faxes or emails purchase orders directly to selected suppliers
Automated Purchasing
- Low-stock alerts at point of scan
- Auto-generate purchase orders on threshold breach
- Send POs direct to suppliers by fax or email
Automated Maintenance & Calibration Scheduling
Preventative maintenance built in. Keep equipment in peak condition and avoid costly unplanned downtime with ToolHound's automated scheduling engine.
- Schedules and tracks an unlimited number of service tasks for preventative maintenance
- Generates and tracks work orders based on service tasks
- Tracks service due by time intervals, number of uses, or mileage/meter reading
- Reports for service due, outstanding repairs, maintenance histories, and more
Maintenance & Calibration
- Unlimited service tasks with work order tracking
- Schedule by time, number of uses, or meter reading
- Service due, repairs outstanding, maintenance history
Ready to gain control of your tools?
Organise a free demonstration with your local Datanet Consultant. We'll show you how ToolHound can reduce losses and improve operating efficiency in your organisation.
